Tailored Events is located in Bloomfield and our service area includes Greater Rochester to Canandaigua and Geneva and the surrounding areas. We have tents, tables, chairs, dance floors, china, linens, flatware, catering equipment, and a variety of other items to meet all of your tent and rental needs. We can provide our customers in the Rochester and Finger Lakes area with rentals for their wedding, graduation, anniversary, corporate event, fundraiser, or backyard get togethers.
The other day a young woman from Rochester called with a question about the differences between a frame tent and a pole tent. I thought it might be a common question.
A pole tent has poles down the middle of the tent and has ropes and stakes that are driven into the ground around the outside of the tent.
Frame tents can be installed on any surface and have no poles down the center.
When you are considering renting a party tent for an upcoming event, you need to be familiar with the different tent types that are available so that you can select the tent that is best suited for your specific need and budget. There are essentially two categories of party tents: 1) traditional pole tents and 2) frame tents. What distinguishes one from the other is the installation process and the structural framework that is used to keep the tent upright.
Pole tents rely on center poles and a set of peripheral poles that are covered by a tent-top. The center poles are not driven into the ground but are held upright merely by tensioning a vinyl top over them and tightening the fabric by securing the top to the ground with ratchets, ropes and stakes. Because of the additional support that poles provide, traditional pole tents generally tend to cover much larger surfaces than standard frame tents.
Standard pole tents have a simpler external appearance. They must be installed on grass, asphalt or other suitable surface where stakes or anchors can be driven into the ground.
Unlike pole tents, frame tents are installed using interlocking bars that are joined together to form a rigid freestanding metal structure that supports the tent-top. Once the top and sidewall are attached to the metal framework, they produce an elegant enclosed area that is uninterrupted and free from center poles. Frame tents may require staking at the periphery but and can also be secured simply with weights. They are, therefore, somewhat more versatile than pole tents and can be installed on virtually any terrain type including decks and patios. If you have a modest budget and need a tent installed in a location where staking is not possible, standard frame tents offer a cost-effective alternative.
The number one question when planning an outdoor tent event is; How big a tent do I need? In order to judge your budget and space requirements, you have to know what size tent you will require. Of course, Tailored Events has an experienced event coordinator to do this for you, but if you want to calculate your needs yourself here are some guidelines:
Total square footage: Add up steps 1-5 and you will have the approximate square footage you need.
This number is the bare minimum square footage you need. If you get a tent smaller than this, you're going to be banging elbows all night.
Now that you know your square footage, all you have to do is match it up to the appropriate tent size. Remember, you can't go below the number you came up with. If you are right on the border, always go up. Here's a list of some of the most common tent sizes:
20x20 400 sq ft
20x30 600 sq ft
20x40 800 sq ft
30x30 900 sq ft
30x40 1200 sq ft
30x45 1350 sq ft
40x40 1600 sq ft
30x60 1800 sq ft
40x60 2400 sq ft
40x80 3200 sq ft
40x100 4000 sq ft
50x80 4000 sq ft
40x120 4800 sq ft
50x100 5000 sq ft
60x90 5400 sq ft
50x120 6000 sq ft
60x120 7200 sq ft
60x150 9000 sq ft
One other thing to consider when you are planning the size of the area that you want to place your tent in, is that pole tents require an additional 10 feet on all sides to accommodate for the stakes. So if you are mapping out the area where you want to place your tent, be sure to add an extra 20 feet on the width and on the length to allow for the stakes.
Tailored Events will do all this for you if you do not want to do this for yourself. Call us and let us plan your event for you 585-657-4444.
You can call our event coordinator at 585-657-4444, email us at info@TailoredEventsinc.com, or click on the Request a Quote Form tab at the top of any page. We will send you an estimate and answer any questions you may have.
Yes, a 25% non-refundable deposit is required to guarantee your date and rented items for your event.
Final payment is due 1 week before the delivery of your items. You can pay by Check, credit/debit card, or cash.
If your party is on a weekend, we generally set up 1-2 days before your event depending on the start and end time of your event, type of event, and other scheduled deliveries. There are many factors that determine our actual set up and take down schedule each week. Generally we pick up items the day after the event. We work to make times and dates as convenient as possible. We strive to be flexible and to accommodate our customer’s requests.
No, barbequing under a tent will damage our tents and also violates fire codes.
When installing a pole tent, you need to allow an extra 5 feet around the perimeter of the tent for setup. The stakes of the tent will extend this distance beyond the tent. This means a 20 x 20’ tent requires a 25’ x 25’ area for installation.
In addition to allowing for area around the tent, you also need to consider things above the tent such as trees and utility lines.
Speaking of utilities, Tailored Events you should call 811 Dig Safely NY to have your yard staked out for utilities before installing the tent. This ensures we do not hit any underground utilities when driving stakes into the ground.
Once the items are delivered, you are responsible for securing the area to prevent vandalism and theft to items. Customers will be charged for any items not returned.
Tents are not permanent structures. Therefore, under extreme weather conditions, they may need to be evacuated to ensure the safety of all your guests.
Inflatables are a popular item for summer parties such as graduations, picnics, and even weddings. There are some safety considerations to ensure that everyone has a good time and no one is injured. Below are some tips to keep you and your guests safe when using a bounce house.
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Tel: 585-657-4444 / 394-3290 • Fax: 585-657-4449